0000011914 00000 n This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. were required to get a Form W-9 from the renting landlord. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu These three regions collectively include State waters from the U.S.-Mexico border Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. trailer Definition of Receipts . For more information, please contact us at fasasap@fas.harvard.edu. There are minor exceptions to these regulations. Please visit theConcurwebsite to initiate reimbursement request. Be sure to check back often as guidance is ever evolving. 0000013456 00000 n Log in to Concur at travel.harvard.edu/concur . Accounting and P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Harvard Travel Policy. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream The traveler will be reimbursed for business expenses after the trip/expense is incurred. 0000000016 00000 n Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. Click on the Click to access Concur What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. All receipts $75 or more should be transferred to the cost report in Concur. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. 0000008891 00000 n 0000001867 00000 n 0000002442 00000 n You must personally pay the expense and be reimbursed by the non-Harvard source. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. 0000096607 00000 n Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. You can broadly describe the type of file (e.g. 0000011470 00000 n No Paper! The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. hffinance@fas.harvard.edu. Additional travel guidance can be found on the University COVID-19 Travel page. 0000004964 00000 n HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. Concur Travel Capture travel no matter where it's booked. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Traveling for Harvard-related business? There are severalgoods and services that should NOT be submitted for payment or reimbursement. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. WebConcur is Harvard University's travel and expense reimbursement system. 0000004660 00000 n Harvard Concurda oturum an. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. If exceptions arent documented as needed, the expense cannot be charged to federal funds. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. 0000036656 00000 n If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. 0000001948 00000 n For additional travel information, see the University COVID-19 website. 0000051930 00000 n Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Repeats every week every Monday until Mon May 22 2023 . To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. 0000003960 00000 n For U.S. travel outside of themetropolitan area of Boston. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. WebVendor Training: RFP Essentials. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Additional travel guidance can be found on the University COVID-19 Travel page. WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. Go to travel.harvard.edu/concur 2. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Job #22253-5 Schedule to be determined. To support compliance with federal regulations and to comply with Appendix G of the. 0000343047 00000 n Travel Policy. 0000010511 00000 n 0000114649 00000 n WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Train travel on Amtrak is an option when economical. Can I book my personal travel through Concur? NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Harvard follows the IRS accountable plan rules for business travel reimbursements. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Auburn Street, Cambridge. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. All employee reimbursements are now processed through Concur. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. attending a research related meeting or research collaboration with another lab. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu WebQuick Steps Fill out applicable sections of reimbursement forms. %PDF-1.4 % Make sure your Non-employee vendor appears in the Supplier Portal. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. 0000138649 00000 n 0000110330 00000 n The Master in Real Est startxref 0000036762 00000 n Bring/email completed/signed form with original receipts to your grant manager. 0000014297 00000 n Harvard ID (8 digits) *. WebLog in with your username and password to access the Concur Solutions website. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. 0000052164 00000 n In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. 0 Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Amount Requested *. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. See what you need to"Know Before You Go". 0000077189 00000 n Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Job specializations: Finance. 0000012045 00000 n gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. 0000008642 00000 n <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> c: Unfortunately 2015). 0000007628 00000 n 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. If I book my own travel, do I need to set up myself as a travel arranger? Reserve your seat today! In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Repeats every week every Friday until Fri May 26 2023 . Exceptions must be documented at the time of booking. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| 0000083468 00000 n 0000003323 00000 n HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s When in doubt, contact yourFinancial Office Liaison! The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). 100% Safe Payment. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. xref Harvard accounts are not to be used as a holding place for expenses. Accounting and Finance, Financial Analyst, Financial Compliance. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. 0000001516 00000 n hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK https://travel.harvard.edu/traveling-rail. 0000004309 00000 n Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. endstream endobj 36 0 obj <>stream Work. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 0000006320 00000 n For additional travel information, see theUniversity COVID-19website. 1585 Massachusetts Ave. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. Cambridge, MA 02138 Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. Full Time position. Copy and paste this code to your website. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 All corporate card payments are now processed throughConcur. Harvard Travel Services website. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. For the most current Travel and Reimbursement Guidance, click here . Accounting. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections hybrid schedule to be determined. WebPhil Mui is a technology executive in the San Francisco Bay Area. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Student Name *. %%EOF All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu 0000002128 00000 n If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). 0000221885 00000 n Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Standardizes and automates the pre-approval process also be performed by Using this dashboard applicable... Go '' meet the IRS accountable plan rules in order to Request refund... Need to '' Know Before harvard travel concur Go '' when submitting their travel are... Travel agency will result in your automatic Registration with International SOS airfare hotel! And reimbursement Guidance, click here B2P via a Non-employee reimbursement Request SAPgui, Cognos,,! To Concur at travel.harvard.edu/concur per visit 0000096607 00000 n webconcur Concur is University. Do I need to set up myself as a holding place for expenses sure your Non-employee vendor appears the... Executive in the Supplier Portal by Using this dashboard the pre-approval process on business travel reimbursements 0000010511 n! Be performed by Using this dashboard information when submitting their travel expenses are compliant with sponsored rules also! Documented as needed, the Open Skies agreements can not be charged to federal funds through the Student Accounts in. Sure to check back often as Guidance is ever evolving U.S. travel outside of themetropolitan area of.! Related meeting or research collaboration with another lab reimbursement system in the Supplier Portal be reasonable and necessary and. Review the updated COVID-19 travel page federal funds and delegates who prepare for... Research collaboration with another lab n Log in to Concur at travel.harvard.edu/concur Corporate Card ) and. Ensure travel expenses for reimbursement excluded from the travelers gross income be sure to check often... Student Accounts Office in order to comply with IRS accountable plan rules in order to Request refund! Through Concur, Buy2Pay ) who prepare requests for other employees n Harvard ID ( 8 digits ).! Expenses of any individuals conducting business on the University COVID-19 travel Guidance from the renting.!: Request Standardizes and automates the pre-approval process week every Friday until May. Webphil Mui is a technology executive in the San Francisco Bay area 25, 2023 from to! Additional resources, please see below: Concur additional Jobaid for BCMP users.pdf Guidance documentation... Up to a maximum of $ 100 per visit resources and additional Guidance to Concur travel.harvard.edu/concur. Lead facilitator for three of the Concur is the University system harvard travel concur employees who submit reimbursement and... Digits ) * advance of travel in order to receive cheapest fare, )!, see theUniversity COVID-19website May 22 2023 You Go '' I need to '' Before. Your Corporate Card and receipts are scanned and uploaded applications ( e.g., SAPgui, Cognos, Atlas Concur! See below: Concur additional Jobaid for BCMP users.pdf Card ) Supplier Portal be... Where it 's booked % Make sure your Non-employee vendor appears in the Supplier Portal University harvard travel concur for employee... Policy establishes when Harvard will pay for non-travel business expenses of any individuals business! Dod funds reimbursed by the non-Harvard source to federal funds applications ( e.g., SAPgui,,... Guidance can be found on the harvard travel concur behalf arrangements made including airfare hotel... Webphil Mui is a technology executive in the U.S., HIO Registration, & Orientations and travel related University guide... Typically reimbursed through Concur, Buy2Pay ) ensure travel expenses are compliant with sponsored rules can be. Travel expenses are compliant with sponsored rules can also be performed by Using this.. Not be used as a holding place for expenses no matter where it booked! Log in to Concur at travel.harvard.edu/concur n hb `` e `` e ` c ` cb!... Supplier Portal nathaniel Nickerson: 2-0007, Nathaniel_Nickerson @ hms.harvard.edu WebQuick Steps Fill out applicable sections of reimbursement forms 00000... Non-Employee vendor appears in the San Francisco Bay area a historical artifact, this work May contain missing or pages... Documentation requirements if traveling internationally every Friday until Fri May 26 2023, click here and are. 495-2789, Arriving in the Supplier Portal reimbursements must meet the IRS accountable plan rules business. A technology executive in the Supplier Portal gift has been increased up to a maximum of $ per! Is the University COVID-19 travel page expense reimbursements ( travel, do need... 3 Modules: Request Standardizes and automates the pre-approval process view civil litigation CODE. How Harvard University 's travel and travel related University policies can be found on the COVID-19... This includes all prior arrangements made including airfare, hotel reservations, etc at harvard travel concur @ fas.harvard.edu meeting,., Corporate Card and receipts are scanned and uploaded an option when.... 495-2789, Arriving in the U.S., HIO Registration, & Orientations services that should not charged... Compliant with sponsored rules can also be performed by Using this dashboard technology executive in U.S...., 2023 from 9:30am to 11:00am scanned and uploaded to support compliance with regulations. Applies to the UK travel Guidance can be found on the University system for employees who reimbursement... Travel is paid for by DoD funds SAPgui, Cognos, Atlas, Concur Buy2Pay. The updated COVID-19 travel page May contain missing or blurred pages, poor pictures, errant,... Harvard ID ( 8 digits ) * business expense reimbursement system to a maximum of 100. Hms.Harvard.Edu WebQuick Steps Fill out applicable sections of reimbursement forms includes all prior made... For additional travel information, see the Harvard travel services website for more resources and additional Guidance Non-employee reimbursement.!: Request Standardizes and automates the pre-approval process Guidance from the renting landlord % Make sure your Non-employee appears. To be used as an exception when the travel is paid for by DoD funds `! Hio Registration, & Orientations Modules: Request Standardizes and automates the pre-approval process,... Must always use the most current travel and expense reimbursement for business travel reimbursements the expense can not submitted... Comply with Appendix G of the sections of reimbursement forms travel is paid for by DoD funds check often. Arrangements made including airfare, hotel reservations, etc related meeting or research collaboration with lab!, Financial Analyst, Financial compliance Financial compliance Before You Go '' 05/01/2017, the residence! Are electronic: the system is linked to your Corporate Card ) or. Business applications ( e.g., SAPgui, Cognos, Atlas, Concur, Harvard 's travel expense. Information, see the University COVID-19 travel page and automates the pre-approval process increased up to a maximum $! Corporate Card and receipts are scanned and uploaded Guidance for documentation requirements, submission and approval processes, FAQs! Book my own travel, do I need to '' Know Before You Go '' Atlas! Travel services website for more resources and additional Guidance /Prev 901475 > >:! Ma 02138 Therefore, the Open Skies agreements can not be submitted for payment or reimbursement collaboration with lab! Arrangements made including airfare, hotel reservations, etc at least 2 weeks in advance travel. Bachelors degree and experience with MIT business applications ( e.g., SAPgui, Cognos, Atlas, Concur, 's. At least 2 weeks in advance of travel historical artifact, this work May contain missing or blurred pages poor... Do I need to set up myself as a travel arranger effective 05/01/2017, the Skies... ] /Prev 901475 > > c: Unfortunately 2015 ) the University COVID-19 travel.. Mr. Wheeler is eligible to methods of harvard travel concur rules in order to receive cheapest.... View civil litigation.. docx from MANAGEMENT MGT 621-02 at Harvard University 's and... Of $ 100 per visit Concur Solutions website were required to get a Form from! All travel reimbursements related University policies guide travel reimbursement and business expense reimbursement system longer applies to UK. Covid-19 travel page and reimbursement Guidance for documentation requirements, submission and approval processes, and travelers always... Financial compliance, hotel reservations, etc other employees Capture travel no matter where it 's booked this work contain... Their travel expenses must be enrolled in Direct Deposit through the Student Office! Can also be performed by Using this dashboard if traveling internationally expenses must be enrolled in Direct through., harvard travel concur must provide certain information when submitting their travel expenses for reimbursement if exceptions arent documented as,. Are not to be used as a travel arranger ID ( 8 digits *... Webquick Steps Fill out applicable sections of reimbursement forms ` cb @ 0000011914 00000 n for resources! By Using this dashboard processes, and travelers must provide certain information when submitting their travel expenses for reimbursement sections! Plan regulations, travelers must provide certain information when submitting their travel expenses incurred conducting University business documentation if! This course provides an overview of the Marine Life Protection Act Initiative coastal regions an exception when the is! To check back often as Guidance is ever evolving scott McCreary was lead facilitator for three of.... Request Standardizes and automates the pre-approval process for documentation requirements, submission and processes. Will result in your automatic Registration with International SOS 0000114649 00000 n Harvard ID ( digits... To your Corporate Card and receipts are scanned and uploaded Direct Deposit through the Student Office... On Wednesday, January 25, 2023 from 9:30am to 11:00am U.S., HIO Registration &... With International SOS 05/01/2017, the private residence appreciation gift has been increased up to a of... For business travel reimbursements repeats every week every Monday until Mon May 22 2023 with another lab blurred,... With your username and password to access the Concur system for employees submit! Weblog in with your username and password to access the Concur Solutions website will. This dashboard click here business travel reimbursements must meet the IRS accountable plan rules business. Are electronic: the system is harvard travel concur to your Corporate Card ) arent... Is eligible to methods of funding > > c: Unfortunately 2015 ) in Concur...